Teachers interested in delivering courses, seminars or workshops at ESSARP Centre should consider the following requirements: 

BEFORE THE COURSE 

° Presentation of the proposal: Complete the Courses and Coordinator Online Forms. E-mail their CV to the Academic Activities assistant.

May we remind teachers that before they upload their proposal, they should register at the ESSARP's web page (see Appendix I).  

Analysis of the proposal

• The proposals are analysed by the Academic Director and the Deputy Director taking into account the annual calendar of activities.

• If the proposal is accepted, the Coordinator of academic activities will contact the teacher to confirm day and time for the course.

Course Confirmation / Cancellation

• The Coordinator will be notified by e-mail, 48 hs. before the course is due to start, about its confirmation or cancellation. This information will be sent by the Academic Activities assistant.

• The Centre reserves the right to cancel the course if the number of candidates is less than 5 (five) in courses of 1 or 2 sessions, or less than 8 (eight) in courses of 3 or more sessions. Distance courses will be cancelled if the number of candidates is less than 20.

 
DURING THE COURSE

Materials for the Course

• The Centre will photocopy materials to be used by the students in each session, with a maximum of 10 copies per student. If the number of copies required should exceed this limit, the cost should be borne by the student.

• Alternatively, the Course Coordinator may leave the original copies in a binder to be kept in the Centre’s library for consultation.

• All materials should be delivered to the Academic Activities assistant 24 hs. before the course is due to start, so that he/she can make the copies.

Resources to conduct the course

• The course materials, whether overhead transparencies slides, video extracts or any other digital or audio piece are the responsibility of the Course Coordinator. ESSARP provides the following equipment for the different courses:

  - TV and VCR;                                                         - tape/CD/ DVD player;

  - overhead projector and screen;                               - multimedia projector;

  - slide projector;                                                      - flip chart;

  - white board;                                                          - SmartBoard.

• Course Coordinators should notify the Academic Activities Assistant of the equipment they need in advance of each session, to ensure availability and facilitate the organization of the course.

Change of Date

• Course Coordinators should not make any changes to the course schedule without requesting a change of date to the Academic Activities Coordinator prior to the sessions in question. Such requests should only be made in extreme circumstances. In this case, the Coordinator will agree with the students and the Centre on a new date for the cancelled session.

Attendace

• As of 2002, guidelines were established on the punctuality of course participants. Those participants arriving 15 minutes after the session has started will be considered “Absent due to late arrival”. This will be taken into account at the time of issuing the corresponding certificates.

• Attendance and/or tardiness of the participants will be recorded by the staff at ESSARP Centre.

Course Evaluation

• When the course is finished, on the last session, the students will be asked to complete an evaluation form for the Course, to be handed in to the staff at ESSARP Centre.

• The Academic Activities Assistant will send a summary of those evaluations to the Course Coordinator, once the information is processed.

 
AFTER THE COURSE

Written Report: The Coordinator will have to write a brief report on the course development, including suggestions for future courses or workshops.

Payment of Fees

• The Course Coordinator should submit an official type “B” or “C” invoice to collect his/her fees. Fees will be paid once the course is over. If the course lasts more than one month, the fees corresponding to said month's sessions will be duly paid at the end of each month. All coordinators, except for monotributistas should bear in mind that if the amount to be paid is higher than the minimum monthly taxable amount, fees will be subject to withholding tax and that tax will be deducted from the fees to be paid. For more information, you may contact the Administration Assistant.

• Cheques will be issued only when an original invoice has been submitted.

• In all cases, the cheque will be issued to the Course Coordinator, and the phrase “No a la orden” will be added. This means the cheque can only be cashed by the person to whom it has been made out to or deposited in his/ her account.

• For security reasons, if the amount to be paid is higher than AR$ 1,000, the cheque will be crossed with two lines on the upper left-hand corner, which means it can only be deposited; it cannot be cashed.